Record a meeting

Step by step

1. Open the note for the meeting and click Record in the toolbar (or press ⌥⌘R, or choose Page ▸ Start Recording).
2. The first time, macOS asks three things: to use the microphone, to record audio from other apps (for the other side of the call), and to use Speech Recognition (for the transcript). Click Allow for each. Nuxa uses them only while you record.
3. Make sure everyone in the meeting knows it’s being recorded, then click Start Recording. Nuxa shows “Recording, Nuxa is listening” in the bottom bar.
4. Take notes as usual. The red dot and the time are at the bottom of the window. Two small meters in the bottom bar show Nuxa hearing your microphone and the call. If the call’s meter stays still during a call, see If Nuxa can’t hear the call audio.
5. Click Stop. The transcript goes at the end of your note, under “Transcript”. The Advice panel shows the overview, next steps and checklist gaps from the call, each with + Add. While a note is being recorded, it can’t be moved to the Trash: stop the recording first.
6. Choose Keep… to save the audio (beside the note, or any folder you pick), or Delete Audio to keep only the transcript. Nuxa keeps no other copy.

A nudge before calendar meetings

Turn on Settings ▸ General ▸ Offer to record meetings from your calendar (or click Turn On on the Meetings screen the first time you open Nuxa). macOS asks for your calendar, then for notifications. A minute before a meeting with other people (or a Zoom, Teams, Meet or Webex link) starts, Nuxa asks: “‘Acme discovery call’ is starting. Record it?”, with Record and Not Now.

It shows at the top of the Nuxa window, and as a notification with a Record button, so it reaches you while you’re in Zoom, Teams or Meet. Record opens Nuxa, makes a note named for the meeting with “Attendees: …” and the date, then records as the Record button does. Nothing records until you click Record. Record still works if Nuxa was quit and reopened, until the meeting ends.

Nuxa reads your calendar on this device only, to know when a meeting starts and who’s in it. If notifications are off for Nuxa, the nudge shows only in its window; turn them on in System Settings ▸ Notifications.

No bot joins your meeting

Nuxa records on your Mac, from your microphone and the call’s sound. Nothing joins the call, so the other people see no bot. Tell them you’re recording: Nuxa reminds you before each recording.

The transcript window

When you start recording, a Transcript window opens beside your notes and shows what’s said as it’s heard, labelled You (your microphone) and Them (the call): phrase by phrase on macOS 26 and later, a minute at a time on macOS 15. The call’s words show as they’re heard, in gray, and turn into the final transcript a moment later. Only the final words go into your note.

It opens each time you record. Close it to hide it for this recording; Show transcript in the bottom bar brings it back. When you click Stop, the transcript goes at the end of the note.

If the live transcript isn’t picking up words, Nuxa transcribes the recording a minute at a time instead, and says so in the window.

You and Them

Your microphone is labelled You and the call’s sound is labelled Them, so the overview and next steps can say who agreed to what. Nuxa doesn’t tell apart several people on the call.

Headphones aren’t needed: Nuxa leaves out the call’s words your microphone picks up from the speakers. Headphones still give the cleanest recording.

Questions from the call

While you record, “Questions to ask” in the Advice panel comes from the call, each labelled “From the call”. The first questions come a few seconds after people start talking, then refresh about every 20–30 seconds. Questions still worth asking stay where they are; new ones are highlighted.

Click + Add to put a question in your note, or Refresh questions to update them at once. The usual AI pass still runs every few minutes for gaps and action items. If your AI asks Nuxa to slow down (a free plan’s limit), Nuxa waits and says so.

What goes to your AI

The transcript’s text, never the audio. The transcript is made on this device, and the audio stays on it unless you choose Keep. Notes in a private notebook are never sent.

With the built-in AI, the transcript’s text stays on this device too. No AI connected? Recording and the transcript still work; the questions, overview and next steps need an AI. Connect your AI.

Troubleshooting